OFFICIAL RECORDS

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The Official Records Division performs many functions, including recording public records, assisting in public records searches, issuing marriage licenses, performing marriage ceremonies, processing US passport applications, and accepting Leon County domestic partnership registrations.

Official Records
Many types of documents are recorded in the Clerk's Office. Mortgages, deeds, assignments, leases, agreements, notices, claims of liens, satisfactions and other instruments relating to the ownership, transfer, or encumbrance of claims against real or personal property or any interest therein are examples. Other documents recorded are court documents, declaration of domicile, military service documents, domestic partnership registrations, and federal instruments.

Recording fees
The recording fee for recording a document is $10.00 for the first page and $8.50 for each additional. There is an indexing fee applied to all documents. If there are over 4 names to be indexed there is a $1.00 fee for each additional name to be indexed. Recording a Plat is $30.00 for the first page and $15.00 for each additional.

Documentary stamps
This office also serves as a collection agent for the Florida Department of Revenue. It is the duty of this office to collect the required documentary and intangible taxes on documents such as deeds and mortgages. The current documentary stamp tax fee for a deed is .70 cents per $100.00 based on the sale or transfer price. The current documentary stamp tax fee for a mortgage is .35 cents per $100.00 based on the mortgage amount. Also on a mortgage intangible tax is due at the rate of .20 cents per $100.00 based on the mortgage amount. When figuring the documentary stamp tax you always round up to the next hundred. Mortgage/Deed Calculator

Documentary Stamp Tax History Fee Chart

Month Year Deed Mortgage
1931 $ 0.10
July 1957 $ 0.20
July 1963 $ 0.30 $ 0.15
October 1979 $ 0.40
July 1981 $ 0.45
July 1985 $ 0.50
July 1987 $ 0.55
July 1990 $ 0.32
June 1991 $ 0.60
August 1992 $ 0.70 $ 0.35

Domestic Partnership Registry
On March 12, 2013 the Leon County Board of County Commissioners adopted 13-09, establishing a Domestic Partnership Registry in Leon County to serve the needs of persons living in committed domestic relationships. Registered partners will be listed in the Leon County Official Records in order to allow entities such as health care facilities, correctional facilities, schools, funeral homes and cemeteries to verify an individual's domestic partnership registration. Click here for more information.

Marriage Licenses and ceremonies.
In Leon County, the Clerk's Office is the issuing agent of Marriage License for the State of Florida. The requirements for single adults to obtain a marriage license is for the couple to come in person to the Clerk's office, bring with them their drivers license or other acceptable picture identification- must be a Government issued I.D. (passport, military I.D.) along with their social security number. If either applicant has been previously married, the exact date of divorce, death or annulment must be presented. If either occurred within the last thirty days documentation must be provided at the time of application. Applicants must be 18 years of age, unless: The person is at least 17 years of age and provides the written consent of his or her parents or legal guardian, which is acknowledged by an officer authorized by law to take acknowledgments and administer oaths; and the older party to the marriage is not more than 2 years older than the younger party to the marriage.

Marriage licenses are issued without appointments during normal business hours. Click here for our current hours of operation. We also perform Marriage ceremonies at our Northeast Branch office at 1276 Metropolitan Blvd., #101, Tallahassee. You must have an appointment for the ceremony. Appointments may be made during the normal business hours and the fee is $30.

Please click here for more information.

Passports.
A passport is an internationally recognized travel document attesting to the identity and nationality of the bearer. The passport is a request on the part of the issuing government that officials of foreign governments permit the bearer to travel in their territories and to afford them all lawful aid and protection.

The Leon County Clerk of Court and Comptrolleris a Passport acceptance facility for the US Department of State. You can submit your application for a Passport or a Passport Card in our office located at 1276 Metropolitan Boulevard, Suite 101, Tallahassee, Florida. Please click here for more information.

Forms and Assistance

Cancellation of Lien
Claim of Lien
Declaration of Domicile
Notice of Commencement
Notice of Contest to Lien
Quit Claim Deed
Request for Redaction of Confidential Personal Information
Request for Removal of DD-214 (Military Discharge Certificate) from the Public Web-site
Request for Removal of Social Security, Bank, Credit Card, or Debit Numbers from Public Records
Request for Veteran's Discharge Removal from Official Record
Satisfaction of Mortgage
Subscription Site Agreement for Electronic Access to Official Record Images
Warranty Deed

Official Records FAQ'S (850) 606-4030

How much does it cost to obtain copies of recorded documents and how do I request copies?

All recorded copies are $1.00 per page plus an additional $2.00 per document if requesting a certified copy. You can request certified copies by calling (850) 606-4030 or by coming into one of our offices located at 1276 Metropolitan Blvd., Ste. 101, Tallahassee, FL 32312 or 301 South Monroe Street, Ste. #100, Tallahassee, FL 32301. You may also send a written request along with payment to Leon County Clerk & Comptroller, Attn: Official Records, 301 South Monroe Street, Ste. 100, Tallahassee FL 32301.

How much does it cost to record a document?

Recording fees. The recording fee for recording a document is $10.00 for the first page and $8.50 for each additional. There is an indexing fee applied to all documents. If there are over 4 names to be indexed there is a $1.00 fee for each additional name to be indexed. Recording a Plat is $30.00 for the first page and $15.00 for each additional.

Documentary stamps. This office also serves as a collection agent for the Florida Department of Revenue. It is the duty of this office to collect the required documentary and intangible taxes on documents such as deeds and mortgages. The current documentary stamp tax fee for a deed is .70 cents per $100.00 based on the sale or transfer price. The current documentary stamp tax fee for a mortgage is .35 cents per $100.00 based on the mortgage amount. Also on a mortgage, intangible tax is due at the rate of .20 cents per $100.00 based on the mortgage amount. When figuring the documentary stamp tax you always round up to the next hundred. Deed/Mortgage Calculator

What are the requirements of recording a document?

Date

The name and address of each person signing an instrument affecting real property

The name and address of each person receiving property on all documents conveying an interest in real property.

Legal Description of property

The signed and typed or printed names are in agreement

Notary acknowledgement

Notary Public seal and expiration date

Corporate seal if applicable

Name and address of the natural person who prepared the instrument or under whose supervision it was prepared

A 3 inch square at the top right-hand corner on first page and 1x3 inch space at top right hand corner on each subsequent page for use by the Clerk ( on all documents)

Name of each person who executed, witnessed and acknowledged documents affecting real property shall be legibly printed, typewritten, or stamped on each document.

What is the Recording process?

Documents are reviewed to make sure they meet Florida Statute requirements.

Appropriate fees are collected.

Consecutive instrument numbers and Official record book and page numbers along with the date and time of recording are placed on the document. Documentary tax is also placed on the document, if required.

Each document is digitally imaged. An alphabetical Official Record index is created from information contained in each document.

The quality of the images is then verified.

The original is returned to the party indicated on the document.

What types of documents can be recorded?

The Clerk of the Circuit Court shall record the following kinds of instruments:

  • Agreements
  • Assignments
  • Assignment of Judgment
  • Cancellations or Satisfactions of Mortgages and Liens
  • Certified Copies of Court Documents
  • Certificate of Discharge
  • Certificate of Separation of Service
  • Death Certificates
  • Declaration of Domicile
  • Deeds
  • Easements
  • Financing Statements
  • Judgments
  • Leases
  • Mortgages
  • Notice of action pending in a US Court having jurisdiction in this state
  • Notice of Claims of Lien
  • Notice of Commencements
  • Notices of Levy
  • Notices of Liens for taxes
  • Notice of Lis Pendens
  • Powers of Attorney relating to any of the instruments
  • Releases
  • Releases of Judgments
  • Satisfactions of Judgment
  • Tax executions and other instruments relating to the ownership, transfer, or encumbrance of or claims against real or personal property, or any interest therein
  • Tax Warrants
  • Any other instruments required or authorized by law to be recorded

Where can I record a document?

The Clerk of the Circuit Court and Comptroller's Official Records Division is located at the Northeast Branch Office, 1276 Metropolitan Boulevard, #101, and at the county courthouse, 301 S. Monroe Street, #100. Click here for our current hours of operation.