E-Recording is the process of filing and recording documents with the Clerk of Court and Comptroller Official Records Office, via a third party vendor through the Internet, that would otherwise be sent by mail, express mail or courier service.
More than a trend in land record document submission, e-recording is a government priority. Federal (ESIGN) and State (UETA and URPERA) legislation has established the legal basis for secure electronic recording, and dozens of states and counties are e-recording official records today.
The document submitter prepares the document and converts it into an electronic image. The submitter then reviews the image for accuracy and submits it via the third party vendor/Internet to the Clerk of Court and Comptroller Official Records Office. Seconds after the document is sent, an audible chime notifies the Official Records deputy clerks that an e-Recording has arrived. A deputy clerk reviews the document image and accompanying data (fees, comments, legals, etc) and either rejects the document (returning it to the submitter via the web for resubmission, along with detailed comments) - or accepts the document for recording. Once the deputy clerk accepts the document, the image is electronically stamped and recorded. Seconds after the document is recorded, it is returned to the submitter and is indexed for rapid and convenient online retrieval.
Benefits to Submitter
Bottom line - Not only is e-recording a more cost effective way of recording documents, but it also increases staff productivity and decreases business risk by enabling users to more efficiently and securely record their documents.
Leon County E-Recording Vendors
The Leon County Clerk and Comptroller’s Office has approved five 3rd party vendors to submit documents for e-recording. The contact information for these three companies is shown below in alphabetical order. The Clerk’s Office does not recommend a particular vendor, but strongly encourages customers to use the available e-recording services.ACS - 1-214-887-7461 www.erxchange.com