BOARD OF COUNTY COMMISSIONER
LEON COUNTY, FLORIDA
REGULAR MEETING
MAY 21, 1996

The Board of County Commissioners of Leon County, Florida, met in regular session at 5:00 p.m. with Chairman Host presiding. Those in attendance were Commissioners Yordon, Joanos, Davis, Kio-Green, Maloy, and Thaell. Also present were County Attorney Herb Thiele, County Administrator Parwez Alam, Deputy Clerk Bill Bogan, Jr., and Secretary Sandra C. O'Neal.

The meeting was opened with Invocation provided by Commissioner Yordon followed by the Pledge of Allegiance to the Flag.

AWARDS AND PRESENTATIONS

1. Mr. Don Lantham, manager of the Historic Tallahassee Preservation Board and acting director of the Architectural Review Board, Mrs. Doris Pollock, president-elect of the Florida Heritage Foundation, and Mrs. Mary Call Proctor, chairperson of the Historic Tallahassee Preservation Board, presented plaques to the Board. The Tallahassee-Leon County Planning Department is a recipient of a 1996 Tallahassee/Leon County Historic Preservation Award. The award is for outstanding achievement on the protection of archaeological resources at both the Block-Sterns archaeological site and Piney Z Ranch. A Merit Award was also presented for "achievement in the preservation of a civic/community resource" for the Fort Braden School.

Chairman Host announced that General Business Item 15, "Debt Collection Services", will be delayed to allow more study on the issue. It will be brought back at a later date.

CONSENT AGENDA

Commissioner Thaell moved, duly seconded by Commissioner Kio-Green and carried unanimously, to approve the Consent Agenda as follows with the exception of item 6 which was addressed as described:



2. BILLS AND VOUCHERS

The Board approved the County bills and authorized the Chairman and the Clerk to issue the proper warrants: ($3,967,453.36)

3. BUDGET AMENDMENT: FY 1995-96 NUTRITION GRANT BUDGET

The Board approved the attached budget amendment establishing a budget for the FY 95/96 grant program related to Nutrition Education and to be continued by the Cooperative Extension Division's Family and Consumer Sciences area:

4. BID AWARD FOR AUCTION SERVICES, BC-02-23-96-16

The Board awarded the bid for auction services for disposal of surplus tangible property items to First Coast Auction and Realty Company, Inc., and authorized the Chairman to execute the agreement.

5. BID AWARD FOR BITUMINOUS SURFACE TREATMENT CONTRACT

The Board awarded the bid for the bituminous surface treatment contract for 10 miles of pre-selected roads in Leon County (which includes maintenance of traffic, temporary striping and double surface treatment) to Mitchell Brothers, Inc., and authorize the Chairman to sign the contract agreement.

6. BID AWARD FOR FISCAL YEAR 95/96 ASPHALTIC CONCRETE

The Board considered the bid award for asphaltic concrete including materials and services. Commissioner Joanos pulled this item for discussion and stated that he has heard discussions indicating that this same contractor (proposed for this bid) has used road materials that may have been inadequate for the Tharpe Street construction. He wanted to be sure that the County is inspecting the materials that are being used. Public Works Director Mike Willett explained that a County inspector is assigned to the job and tests are run on materials. Commissioner Joanos also indicated that the Tharpe Street project appears to be taking a lengthy amount of time to complete. Mr. Tony Park, Public Works, advised that inquiries are being made to DOT on this issue and they will report back.

Commissioner Joanos moved, duly seconded by Commissioner Kio-Green and carried unanimously, to award the contract to Mitchell Brothers, Inc., and authorized the Chairman to sign the contract agreement.

7. RFP FOR ENGINEERING SERVICES, BUCK LAKE ROAD

The Board authorized the advertisement of the RFP for engineering consultant services for the final design of the Buck Lake Road Corridor Improvements.





8. SITE SPECIFIC ZONING JOINT WORKSHOP FOLLOW-UP REPORT

The Board approved the staff summary as submitted in the attached agenda request which confirms the actions taken at the April 25, 1996, joint City/County workshop on Site-Specific Zoning:

9. RENEWAL OF SECURITY CONTRACT FOR COURTHOUSE/LIBRARY

The security contract for the Courthouse and Library expires on July 20, 1996, and a new contract needs to be approved. The Board approved the contract extension with Securex which extends the contract to September 30, 1996.)

10. RFP FOR CONFLICT ATTORNEYS

The Board authorized the issuance of RFP's for Conflict Attorney Services for dependency/parental termination cases and misdemeanor/traffic cases.

11. REQUEST TO SCHEDULE ONE-HOUR WORKSHOP ON GROWTH AND ENVIRONMENTAL MANAGEMENT DEPARTMENT COSTS/FEE ANALYSIS

The Board scheduled a one-hour workshop titled "Growth and Environmental Management Department Cost and Fee Analysis" for July 9, 1996 from 2:00 - 3:00 p.m.

12. REQUEST TO SCHEDULE ONE-HOUR WORKSHOP FOR PROBATION EVALUATION

The Board scheduled a one-hour workshop for 3:00 p.m. for Tuesday, July 16, 1996 on the Probation Evaluation Report.

GENERAL BUSINESS

13. LEON COUNTY'S NEW, ENHANCED SIDEWALK/BIKEWAYS PROGRAM

County Administrator Alam explained that this issue involves the County's expansion of the County's sidewalk and bikeways program and that County staff has been working with the City since they have a larger and more advanced program. This year, the County budgeted $250,000 for sidewalks and bikeways. A four-part program (concept) is now before the Board for consideration: 1) two-thirds/two-thirds; 2) urban areas; 3) rural areas; 4) major road projects. Mr. Alam explained that the Board is being asked to approve the four-part program in concept. Two projects are being recommended to be paid from the $250,000. These projects are:

1) The City is planning to construct a sidewalk facility that would service the Oak Ridge Elementary School area located on Crawfordville Highway;

the City would construct the segment up to the City limits and the County would pick up outside the City limits;

2) The Chaires Elementary School area. This project would be brought back to the Board with more details and other prioritized sidewalks/bikeways for future years.

Commissioner Kio-Green moved to approve Options 1, 2, and 3 and stated that the Board has not received any further detailed information regarding the two-thirds sidewalk program since the last time it was discussed, and indicated that she may be reservations when this issue comes back to the Board. Commissioner Davis seconded the motion which carried unanimously:

1) Approve the development of the overall program concept with its four parts: (1) 2/3 - 2/3 Programs; (2) Urban Areas Program; (3) Rural Areas, and, (4) Major Transportation Projects;

2) Direct staff to proceed with the conceptual planning and design of the County's portion of the Crawfordville Road sidewalk;

3) Direct staff to proceed with the conceptual planning and design of the Chair's Elementary Sidewalk.

Chairman Host suggested that the Gilchrist School area be considered in the "rural area" program since a portion lies within the City and a portion is in the County.

Public Works Director Willett advised that there would be publicity on the program.

14. TAX DEED APPLICATION

At the March 26, 1996 Commission meeting, the Board directed staff to present an agenda item for approval to file all applications for tax deeds on the eligible tax certificates.

Commissioner Maloy moved, duly seconded by Commissioner Kio-Green and carried 6 - 1 (Commissioner Joanos voted in opposition), to apply for tax deeds to be paid from general fund contingency. See attached budget amendment and agenda request:

County Attorney Thiele explained that the filing for these deeds would not occur until after discussion on the Falls Chase issue raised at the May 14, 1996 Board meeting, and in any event, the Falls Chase deeds could be separated out.

15. DEBT COLLECTION SERVICES

This item was pulled and would be brought back at a later date.

16. TERMINATION AGREEMENT FOR RAILROAD AVENUE PROPERTY

The City and County jointly own and operate the property upon which the Amtrak train depot is located. The City would like to opt out of the current arrangement. However, this will first involve the dissolution of a current Interlocal Agreement and some addressing of how the affected properties are to be divided. (Both Commissions own and operate 5.69 acres, including three buildings located at 918 Railroad Avenue. The improved property consists of an Amtrak Train Depot, office space, and compartmentalized warehouse space. The City wishes to divide the property equally, but specifically requested to receive all of the unimproved property totaling 3.31 acres.)

Mr. Mark Beaudoin, City of Tallahassee, appeared and stated that the City has plans to use the property for a stormwater facility for the Macomb street widening. He stated that the other issue is that dollars were involved in the proposal and the City tried to make it as equal as possible so neither party would have to come up with any money; both governments have roughly $300,000 invested. The City wished to receive the three acres for their money.

Commissioner Yordon moved, duly seconded by Commissioner Davis and carried unanimously, to approve the proposed "Railroad Station Site Agreement Termination Contract" (with conditions listed on the attached page 5 of the agenda request) and authorization for staff to apply for a grant to fund structural rehabilitation and improvements to the buildings (as requested by the County Administrator):

17. DOMESTIC VIOLENCE STUDY GROUP

This item was presented by Commissioner Thaell. He explained that City Commissioner Lightsey served as a panelist for a Quality of Life discussion entitled "Stopping Domestic Violence." As a result of the decision, Commissioner Lightsey and Commissioner Thaell propose to set up a short-term study group made up of people who play a role in stopping domestic violence. This group will review existing programs and make recommendations for enhancing these efforts.

Commissioner Kio-Green moved, duly seconded by Commissioner Yordon and carried unanimously, to support the concept of a Domestic Violence Study Group.

18. FUNDING REQUEST - GUARDIAN AD LITEM CAMP

Commissioner Davis brought this issue to the table and moved approval of funding $250 for the Guardian ad Litem Program from the General Fund Contingency. Commissioner Kio-Green seconded the motion.

Commissioner Thaell offered a substitute motion to donate the remaining balance of $100 from the human services account which was set aside for Board allocations. Commissioner Yordon seconded the motion which carried 5 - 2 (Commissioners Host and Joanos voted in opposition). Individual Commissioners offered to make personal contributions, stating that all funds for human services had been depleted for this fiscal year.

(The Board recessed at 5:50 and reconvened at 6:00 p.m.)

PUBLIC HEARINGS

19. PUBLIC HEARING - CRAWFORDVILLE TRACE MAJOR SITE AND DEVELOPMENT PLAN (MA 028)

Broward Davis and Associates, Inc., agent for the applicant, Robert and Glenn Perry and Dennis J. Howland, has filed a major site and development application to be considered by the Board. Pursuant to legal advertisement, a public hearing was conducted. (The subject site contains 31.07 acres and is located on the west side of Crawfordville Highway, south of Gem Terrace, and south of the Holland and Pine Lake Subdivisions.)

The applicant proposes a cluster site and development plan for 104 single family detached lots, and the proposed density is 3.35 units per acre of low density residential in a Mixed Use A Zoning District.

Commissioner Kio-Green moved, duly seconded by Commissioner Thaell and carried unanimously, to approve Option 2: Approve with the amended conditions (listed on page 2 of the attached agenda request), as determined appropriate by the Board; pursuant to the advisement of the County Attorney, Conditions of Approval #1, is to be amended as described:

1) Prior to sign-off of the site and development plan, Leon County must agree to be a partner in a maintenance easement for the conservation area with Leon County Public Works performing the maintenance for the conservation easements. The County Attorney is to approve the easements prior to sign off (Sec. 10-1537). The applicant will revise the site plan notes to indicate a Homeowners Association as the ownership entity for the common open space and conservation areas.

(See attached conditions 2 through 6:)

COUNTY ADMINISTRATOR

Commissioner Kio-Green moved, duly seconded by Commissioner Davis and carried unanimously, to approve the County Administrator's recommendations to re-schedule the "Revisions to Classification and Pay Plan" workshop on May 21, 1996 from 1:30 - 3:00 p.m., Tuesday, September 17, 1996.

DISCUSSION ITEMS BY COMMISSIONERS

COMMISSIONER KIO-GREEN:

Reported that Dr. Allen Egbert and Dr. Jerry Shireman of the Game and Fish Commission would be available to report to the Board on the Lake Talquin drawdown next week. The Board agreed to place them on agenda for May 28 under "Presentations."

COMMISSIONER MALOY:

Reported that he had met with Governor Chiles to request the Governor's veto of the "presumption of correctness" bill, and urged Commissioners to call the Governor's Office to let him know the negative impacts of the bill. Commissioner Maloy stated that the surcharge on state contracts would go into effect without the Governor's signature.

COMMISSIONER DAVIS:

Expressed thanks for the opportunity to attend the Public Works Rodeo (awards) held last week at Old Bainbridge Park.

COMMISSIONER YORDON:

The Board agreed to discuss with the City the 21st Century Council's proposal to conduct a human services study. This matter will be taken up after the joint public hearing currently scheduled for Wednesday, May 29, 1996 at City Hall.

CHAIRMAN HOST:

The Board approved the submission of the attached letter from the Chairman to DOE Commissioner Brogan supporting a "Challenger Center for Space and Science Education" in Tallahassee to be located at Innovation Park (as recommended by Chairman Host):

There being no further business to come before the Board, the meeting was adjourned at 6:02 p.m.

APPROVED:_______________

Bruce J. Host

Chairman



ATTEST:





_________________________________

Clerk of the Circuit Court