BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA REGULAR MEETING (92-12) April 21, 1992 The Board of County Commissioners of Leon County, Florida, met in regular session at 5:00 p.m. with Chairman Turnbull presiding. Those in attendance were Commissioners Joanos, Vause, Nelson, Yordon, Price, and Davis. Also in attendance were County Attorney Herb Thiele, County Administrator Parwez Alam, Deputy Clerk Sam Hurst, and Secretary Sandra C. O'Neal. The meeting opened with invocation by Commissioner Price followed by the Pledge of Allegiance to the Flag. Awards and Presentations Ms. Cathy English, Director of Animal Control, appeared and apprised that the "Responsible Pet Ownership Neighborhood Program"," which the Board approved last year, has been nominated for two national awards and in one of those nominations, the program has become one of four finalists in the multi-neighborhood categories from Neighborhood USA. The Neighborhoods USA Conference will be held in Anchorage, Alaska on May 13-16, 1992. The Board commended Ms. English for the award nomination. Consent Agenda Commissioner Nelson moved, duly seconded by Commissioner Vause and carried unanimously, to approve the consent agenda as follows: 1. The Board approved the following County bills and authorized the Chairman and the Clerk to issue the proper warrants: Vouchers 6333 - 6462 Fund Group 12718 - 12733 Fund Group II 4991 - 5001 Investment Fund 5164 - 5168 2. Bid Award - One half ton 4x2 Window Van The Board awarded the bid, by the attached resolution (R92- 15), for the one-half ton 4x2 window van to Hill Kelly Dodge of Pensacola, Florida, at a cost of $12,220: 3. Bid Award - 4x4 Utility Vehicle The Board awarded the bid, by the attached resolution (R92- 16), for the large utility 4x4 vehicle to Tallahassee Ford at a cost of $16,506: 4. Contract With Paxen Group and Budget Amendment to fund Start- up Costs Associated with Leon County's 1992 Summer Youth Program The Board approved the attached budget amendment request and contract with Paxen Group, Inc. as the service deliverer for Leon County's Summer Youth Employment and Training Program which is the second of the two years approved by the Board in 1991: 5. Animal Control Participation in "Be Kind to Animals Week" and Lease Agreement with Tallahassee Mall The Board approved Animal Control's participation in "Be Kind to Animals Week" celebration and the lease agreement with the Tallahassee Mall for May 3rd. (The Tallahassee Mall has made the main courtyard and one hallway available to the division at no cost.) 6. Maintenance Contract Renewal with CLSI for Library System The Board approved the present contract with CLSI for services and repairs for the Library System (Altos 386 Multi-Process) which covers all library system hardware and software listed in the contract with the listed modifications in Amendment #1 to the CLSI Maintenance Contract: 7. Stormwater Management Engineer - Budget Amendment The Board approved the attached budget amendment request to fund the hiring of a Stormwater Management Engineer to implement the Stormwater Program: 8. Bid Award After Bid Protests For Custodial Services The bid contract is for custodial service at the Law Enforcement Building, Annex, Warrant division, Lincoln Clinic, and Tharpe Street. Assistant County Administrator Joan Heggen explained the bid protests of B & N and Associated Services, Inc. Mr. Avery Whittaker, 3652 Westmorland Drive, from B & N Enterprises appeared and explained that items that were not addressed have now been corrected. Commissioner Vause made a substitute motion to reject all bids and prepare bid specifications and rebid the project. Commissioner Yordon seconded the motion which carried 5 - 2 (Commissioners Joanos and Nelson voted no). Attorney Dexter Douglass, 211 E. Call Street, appeared representing Associated Services, Inc. He stated that the bid should be awarded to his client since the bid of B & N did not meet bid specifications at the time the bid was submitted. Commissioner Vause moved, duly seconded by Commissioner Price and carried unanimously, to reconsider this issue. Following some discussion, Commissioner Vause moved, duly seconded by Commissioner Yordon and carried 5 - 2 (Commissioners Nelson and Joanos voted no), to reject all bids and prepare bid specifications and rebid the project. 9. Mid-Fiscal Year Funding Request for Seminole Youth Bowlers Seminole Youth Bowling League is requesting $2,000 from the Board to help fund the cost of competing in the Annual State Championship Bowling Tournament in Fort Lauderdale June 12-15. Commissioner Davis moved, duly seconded by Commissioner Yordon and carried unanimously, to approve funding in the amount of $750 to the Seminole Youth Bowling League. Commissioner Nelson requested that a correction be made to Attachment 3 of the agenda request which lists $30,000 as mid- year funding for the Tourist Development Council's Junior Olympic participation in November 1990, noting that the money was a loan, not a cash award. Commissioner Nelson also stated that a loan was made to the Tourist Development Council when it was created. The Board directed that staff come back with a status report on TDC's plan to repay these loans. 10. Proposed Zoning, Site and Development Plan and Subdivision Procedures Informational Manual On March 10th, the Board adopted the new Zoning Code and Subdivision and Site and Development Plan Ordinances which requires the adoption of a Procedures and Information Manual to guide applicants and establish public notice requirements. Mr. Marty Black, Planning Department, was present and responded to the Board's inquiries. The Board went through the procedures and made various changes. During the discussion, Commissioner Nelson requested that the County Attorney and the County Administrator work with the Planning Department and the School system to ensure that the plans for the Fort Braden School site are accommodated. The Board concurred. Commissioner Nelson moved, duly seconded by Commissioner Joanos and carried unanimously, to delete I. D on page 20 (deleting the $2.00 charge for mailing an agenda) of the manual. Commissioner Nelson moved, duly seconded by Commissioner Price and carried unanimously, to delete 2 on page 24 (deleting fees for application for Comprehensive Plan Amendment for text-$800 and map-$500). Commissioner Nelson moved, duly seconded by Commissioner Joanos and carried 6 - 1 (Commissioner Turnbull voted no), to delete 6 on page 24 (deleting the $150 fee for governmental right-of-way exemption). Commissioner Nelson moved, duly seconded by Commissioner Vause and carried unanimously, to delete 8 on page 25 (deleting the $100 fee for notice of claim of vested rights). Mr. Ted Thomas, Route 7, Box 926, appeared and noted that the majority of the fee schedule increased 50% and requested the Board reconsider the fee schedule. Commissioner Joanos moved to reduce the fee from $250 and $350 to $150 on item 9, page 25. The motion died for the lack of a second. The County Administrator advised that the Review Cycle schedule in the manual would be revised to delete December dates since there will be no regular Board meetings in 1992 scheduled after December 8, 1992. The manual with all revisions will be placed on the April 28th agenda for adoption. 11. Orange Avenue Ditch - South Monroe Street to Blairstone Road In January 1992, staff was directed to develop a report on possible solutions to improve the roadway conditions on Orange Avenue adjacent to the large ditch. Public Works considered several options which are described in the agenda request. Commissioner Nelson moved and was duly seconded by Commissioner Yordon to approve staff's recommendation which is to texturize the roadway surface, place a guardrail between Brighton Road and Jim Lee Road, and offer to participate with the City on a 50%-50% ratio. Commissioner Joanos requested that the issues be separated. The Board agreed that the issues be separated. Commissioner Nelson withdrew her motion. Commissioner Davis moved, duly seconded by Commissioner Yordon and carried 5 - 2 (Commissioners Turnbull and Joanos voted no), to approve staff's recommendation Option 1 which is to Texturized the roadway (Orange Avenue) surface. This solution is to groove the existing asphaltic concrete surface to increase the skid resistance which is accomplished by a milling machine. The estimated cost is $5,434.66. The motion to approve staff recommendation Option 3 carried 5 - 2 (Commissioners Vause and Nelson voted no) which is to place a guardrail along Orange Avenue between Brighton Road and Jim Lee Road (estimated cost $44,000), and that the City be requested to participate on a 50%-50% ratio for the project. The Board requested information on safety issues involved with texturizing the roadway surface, particularly for motorcycles. 12. Clarification of Mobile Home Replacement Policy Staff requested clarification of Board intention regarding the replacement of non-owner occupied mobile homes on parcels when the Local Plan densities do not allow an additional dwelling unit. (See attached agenda request:) At the joint City-County public hearing on Local Plan amendments on February 11th, the Board heard testimony from Ms. Clara Runyan. She requested an amendment to change her 11 acres from Rural land use designation to Urban Fringe to allow her to place a second mobile home on the same site. Ms. Clara Runyan appeared and stated that she was not adding a mobile home but replacing one that was removed. She stated that the property has always been rural and agricultural. Chairman Turnbull advised that the issue before the Board is the general policy and after the Board addresses the general policy, staff can go back and look at the specifics and determine if this particular case (Ms. Runyan) falls within this policy. Commissioner Yordon moved, duly seconded by Commissioner Davis to approve staff's recommendation Option 2 which is to agree to a Local Plan clarification that a non-conforming single family mobile home unit can be replaced on a site where there is functioning infrastructure as long it replaces a principal place of residence for the property owner. This would not allow one additional unit on Ms. Runyan's parcel for rental purposes. Commissioner Nelson moved an amendment to the motion to approve Option 2 as described above with the change of language "as long as it replaces an existing mobile home." Commissioner Vause seconded the amendment. Commissioner Yordon accepted the amendment to his motion which carried unanimously. The Chairman advised Ms. Runyan that the Board did not deal with her particular situation, but dwelt with the broader policy. She stated that, based on clarification of the policy, staff would look at her particular situation. County Attorney 13. Recodification of Leon County Code of Laws Commissioner Nelson moved, duly seconded by Commissioner Yordon and carried unanimously, to authorize the County Attorney's Office to advertise for public hearings on the adoption of the recodified Code of Laws of Leon County. Discussion Items by Commissioners Chairman Turnbull a. Referenced the attached memorandum dated April 21, 1992 summarizing the issues discussed at the April 17th Mayor/Chairman meeting: Item 1) Consolidation of City/County Growth Management Departments Commissioner Yordon moved, duly seconded by Commissioner Nelson and carried unanimously, to accept the Mayor and the Chairman's recommendation to have a small merger committee, but exclude members of the City and County Commissions, and include the County Administrator, the City Manager, member of the Coalition for Positive Growth Management, CONA, environmental community and an outside expert on organizational structure. Item 3) Landfill Audit Report The Chairman advised that County and City auditors would meet and clarify. Item 7) Comprehensive Plan Workshops/Public Hearing MPO chairman Nelson advised that the proposed 6:30 p.m. time for the May 18th joint workshop might not be realistic. County Administrator will work with Commissioner Nelson on time issue. b. Commissioner Price moved, duly seconded by Commissioner Joanos and carried unanimously, to cancel the last regular scheduled Board meeting in August. c. Advised that the Housing Finance Authority met today and agreed to develop policies and procedures. A workshop with the Authority and the Board will be on May 14th. The Chairman asked for nominations to fill the vacancy on the Authority and asked that the appointment be placed on the April 28th agenda. Commissioner Nelson Requested that the Planning Department staff and appropriate City and County staff schedule a meeting to determine transportation issues relating to Governor's Square Mall Development of Regional Impact (DRI) and bring back a report. The Board concurred. Commissioner Davis] Advised that a meeting of Bill Clinton delegates will be conducted from 10:30 a.m. to 1:30 p.m. on Wednesday, April 22 regarding issues for the 1992 presidential elections. Commissioner Price Requested the Board support the Capital Chapter of the Florida Public Relations Association's environmental education project, "Florida: Fragile, Handle with Care." The Board concurred. Approved : Marjorie Turnbull Chairman ATTEST: Clerk of the Circuit Court